16 · 09 · 16


16 · 09 · 16

Culture Night is HIRING!

2016-04-21 09:30:00

The Cathedral Quarter Trust is inviting applications for a fixed-term six-month contract, with the possibility of an extension, for the role of Programme Officer for the Culture Night Belfast event.

The contract will commence as soon as possible in May 2016 and finish in October/November 2016, depending on start date and is contingent on availability of funding. The contractor will work as part of a team to deliver Culture Night Belfast on the 16th September 2016. The fee for delivering the contract is £9600.

The role is to be provided on a freelance basis and the contractor will be responsible for their own taxes and insurance etc.  As a guide, the number of hours required to deliver this contract is estimated to be the equivalent of full time.

The deadline for completed tenders is 12 noon on Monday 9 May 2016. Late applications will not be accepted.


1. Background

Culture Night Belfast 2016 will be held on Friday 16th September. Culture Night Belfast was launched in 2009 as a vibrant celebration of Belfast culture. Now in its fifth year, Culture Night strives to remove barriers to participation through a dynamic night of free and accessible activities and events. In 2015 the event attracted an estimated audience of 75,000. 

The Cathedral Quarter Trust (CQT) was founded in 2012 to support the on-going regeneration of the area as Belfast’s cultural quarter in the city centre in line with the priorities of the Cathedral Quarter Development Plan:

• To support the Cathedral Quarter as a centre for the arts and creative industries

• To support the growth of the mixed-use economy in Cathedral Quarter

• To generate high levels of public participation

• To build and maintain a supportive infrastructure

The Plan can be viewed online here

CQT includes representation from a mix of sectors and interests, including the arts, education, business, leisure, community and the public sector. CQT oversees the delivery of Belfast’s annual Culture Night event.


2. Scope of Work

The Programme Officer reports to the Director of the Cathedral Quarter Trust and works closely with the Culture Night Programme Manager and other team members. The Programme Officer assists in developing and managing the Culture Night event, serving as one of the primary liaisons with the cultural community, business community and the general public.  The main duties are:


• Build relationships with the cultural, community and business sectors

• Maintain communication with participating artists, organisations and businesses to enable them to take full advantage of the Culture Night opportunity

• Market the event to a broad audience using traditional and new media;

• Coordinate a team of volunteers



• Liaise with participants and assist with placing them in the event

• Assist with the production of the printed programme

• Work with the other CNB staff to ensure a coherent and exciting programme of events for CNB

• Work with the Programme Manager to coordinate community outreach programme

• Assist with the operational planning for lead in events/workshops and CNB itself

• Assist with Volunteer recruitment and management


Financial and Administrative

• Assist with securing relevant quotations

• Work with the F&A officer to ensure invoices are correctly processed

• Assist with payment records

• Assist with vouching and drawdown of funding

• Assist with funding applications and reporting

• Assist with contract management

• Assist with the evaluation of the event

• Develop reports on programme activity and aggregate evaluation results to demonstrate impact

• Maintain contact data and other records including paperwork, documents and computer-based information

• Answer general queries by telephone

• Maintain stationery and equipment supplies as needed

• Assist with securing relevant quotations

• Provide other support to the Culture Night Belfast project as needed


3. Criteria

Essential Criteria

• Minimum 1 yrs paid experience in arts management;

• Demonstrable ability to manage a variety of tasks at once, and to work to tight schedules;

• Proven planning and administration skills;

• Understanding of Health and Safety regulations for events;

• Excellent IT skills;

• Excellent communication skills, both verbal and written;

• Experience of event evaluation and providing written reports;

• Demonstrable working understanding of third-party contracts and agreements.



• A working knowledge of the arts sector in NI

• Experience of creating opportunity and networking

• A working knowledge of Belfast and the Cathedral Quarter

• Experience of arts marketing


4. Application Process

To be short-listed for interview tenderers must demonstrate how they fulfil all of the essential criteria.  If too many candidates fulfil the essential criteria to allow effective interviews then the appointment panel may narrow the selection by taking into account the degree to which a candidate’s experience, skills and attributes are superior to those requirements and the extent to which they fulfil the desirable requirements.  For more information about the Culture Night Belfast event go to

The deadline for completed tenders is 12 noon on Monday 9 May 2016. Late applications will not be accepted.

Please feel free to contact us with any questions. Please send a detailed cover letter explaining how you meet the criteria stated above and a complete cv to Patricia Freedman at  Submissions must be received by the deadline and may be emailed (preferred), mailed or delivered to:


Programme Officer Recruitment

Cathedral Quarter Trust

109-113 Royal Avenue




t: 028 9031 4011

m: 07501 469009